How to Add Email Signature in Outlook

Follow these steps for Outlook Desktop, Web, and Mobile

💻Outlook Desktop (Windows)

Open Signature Settings

Go to File → Options → Mail → Signatures

Or click New Email, then Signature → Signatures...

Create New Signature

Click "New" and enter a name for your signature.

Paste Your Signature

Copy from our generator and paste into the editor. The HTML will render as formatted text.

Set as Default

Under "Choose default signature", select your signature for new messages and replies/forwards.

Save

Click OK to save your signature.

🌐Outlook on the Web (Outlook.com / Microsoft 365)

Open Settings

Click the gear icon (⚙️) in the top right, then "View all Outlook settings".

Navigate to Signatures

Go to Mail → Compose and reply. You'll see the signature section.

Create and Paste

Click "+ New signature", name it, and paste your signature from the generator.

Set Defaults and Save

Select your signature as default for new emails and replies, then click Save.

📱Outlook Mobile (iOS & Android)

Open Settings

Tap your profile picture/icon, then tap the gear icon (⚙️) for Settings.

Find Signature

Tap Signature (under Mail section).

Add Your Signature

Paste your signature text. Note: Mobile supports limited formatting.

Note: Outlook mobile has limited HTML support. For best results, use a simpler text-based signature or set up your full HTML signature on desktop/web.

Pro Tips for Outlook Signatures

✓You can have different signatures for each email account
✓Outlook desktop supports the richest HTML formatting
✓If HTML doesn't paste correctly, try pasting into a new email first, then copy to signature settings
✓Microsoft 365 admins can set organization-wide signatures